PRIVACY POLICY
Last updated: April 2026
1. Who We Are
Agile Autopilot is an AI-powered delivery consultancy providing automated product ownership, sprint management, and delivery intelligence services to technology companies. We operate at agileautopilot.ai.
For the purposes of data protection law, the data controller is Agile Autopilot. For any privacy-related enquiries, contact us at inquiries@agileautopilot.ai.
2. What Information We Collect
We collect the following categories of personal data:
Information collected via third-party booking: Name, email address, and company information collected by Calendly when you book a discovery call via our booking link. This information is collected and stored by Calendly directly — see Calendly's privacy policy at calendly.com/privacy for details of how they handle your data.
Information you provide directly: Any information you share during a discovery call, audit process, or email correspondence with us.
Information collected automatically: Website usage data including pages visited, time on site, and browser type via Framer's built-in analytics. IP address and approximate location.
Information collected as part of service delivery (for clients only): Names and email addresses of team members added to ceremony invites. Meeting transcript data received via Google Meet, Microsoft Teams, or Zoom auto-transcription. Jira project data accessed via API for the purpose of delivering our service. Slack usernames referenced in automated messages.
3. How We Use Your Information
We use your personal data for the following purposes:
Responding to enquiries and following up on booked discovery calls — Legitimate interests
Delivering our AI-powered delivery service to clients — Performance of a contract
Processing meeting transcripts to update project management tools — Performance of a contract
Sending automated sprint reports and backlog updates to client teams — Performance of a contract
Improving our service and bot configuration — Legitimate interests
Complying with legal obligations — Legal obligation
We do not use your data for automated decision-making that produces legal or similarly significant effects on you.
4. Meeting Transcripts and AI Processing
As part of our service, our bot email address is added as an invitee to client team ceremonies. When meeting organisers enable transcription on Google Meet, Microsoft Teams, or Zoom, the auto-generated transcript is sent to all invitees including our bot address. This transcript is then processed using AI (Anthropic Claude API) to extract backlog updates and action items.
By adding our bot email address to a ceremony invite, the meeting organiser confirms that all attendees have been informed that transcript processing is in place. The bot's email address is visible to all attendees in the invite list.
Transcript data is processed solely for the purpose of updating the client's project management tools. Transcripts are not stored beyond the processing window required to complete the update.
5. Tools and Third Parties We Use
To deliver our service we use the following third-party tools which may process personal data on our behalf:
Anthropic (Claude API) — AI processing of delivery data and transcripts. Data processed in the USA. Subject to standard contractual clauses.
Make.com — Automation workflows connecting Jira, Slack, Google Workspace, and Claude. Data processed in the EU.
Google Workspace — Email, calendar, and document services. Data processed in the EU and USA.
Atlassian (Jira) — Project management data accessed via API. Data processed per client's own Jira instance location.
Framer — Website hosting and analytics. Data processed in the USA.
Calendly — Booking and scheduling. Data collected and processed directly by Calendly. See calendly.com/privacy.
All third-party processors are required to process data only on our instructions and in accordance with applicable data protection law.
6. Data Retention
We retain personal data for the following periods:
Enquiry and correspondence data: 12 months from last contact
Client service data including Jira data, sprint reports, and KPI records: Duration of the client engagement plus 12 months
Meeting transcript data: Deleted after processing is complete, typically within 24 hours
Website analytics data: As per Framer's standard retention policy
7. Your Rights
Under GDPR and applicable data protection law, you have the following rights:
Right of access — request a copy of the personal data we hold about you
Right to rectification — request correction of inaccurate data
Right to erasure — request deletion of your data where there is no lawful reason to retain it
Right to restrict processing — request that we limit how we use your data
Right to data portability — request your data in a portable format
Right to object — object to processing based on legitimate interests
Right to withdraw consent — where processing is based on consent, withdraw it at any time
To exercise any of these rights, contact us at inquiries@agileautopilot.ai. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection authority.
8. Cookies
Our website uses cookies for essential functionality and analytics. By continuing to use our website you consent to our use of cookies. We use:
Essential cookies — required for the website to function correctly.
Analytics cookies — used by Framer to understand how visitors use our site. No personally identifiable information is collected.
You can disable cookies in your browser settings at any time, though this may affect website functionality.
9. International Transfers
Some of our third-party processors are based outside the European Economic Area including in the United States. Where data is transferred outside the EEA, we ensure appropriate safeguards are in place including standard contractual clauses approved by the European Commission.
10. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These include encrypted communications, access controls, and regular review of our data processing practices.
11. Children's Data
Our services are directed at businesses and professionals. We do not knowingly collect personal data from individuals under the age of 18. If you believe we have inadvertently collected such data, please contact us immediately at inquiries@agileautopilot.ai.
12. Changes to This Policy
We may update this privacy policy from time to time. The date at the top of this page will reflect the most recent update. Continued use of our website or services after any changes constitutes acceptance of the updated policy.
13. Contact Us
For any questions about this privacy policy or how we handle your data:
Email: inquiries@agileautopilot.ai
Website: agileautopilot.ai
PRIVACY POLICY
Last updated: April 2026
1. Who We Are
Agile Autopilot is an AI-powered delivery consultancy providing automated product ownership, sprint management, and delivery intelligence services to technology companies. We operate at agileautopilot.ai.
For the purposes of data protection law, the data controller is Agile Autopilot. For any privacy-related enquiries, contact us at inquiries@agileautopilot.ai.
2. What Information We Collect
We collect the following categories of personal data:
Information collected via third-party booking: Name, email address, and company information collected by Calendly when you book a discovery call via our booking link. This information is collected and stored by Calendly directly — see Calendly's privacy policy at calendly.com/privacy for details of how they handle your data.
Information you provide directly: Any information you share during a discovery call, audit process, or email correspondence with us.
Information collected automatically: Website usage data including pages visited, time on site, and browser type via Framer's built-in analytics. IP address and approximate location.
Information collected as part of service delivery (for clients only): Names and email addresses of team members added to ceremony invites. Meeting transcript data received via Google Meet, Microsoft Teams, or Zoom auto-transcription. Jira project data accessed via API for the purpose of delivering our service. Slack usernames referenced in automated messages.
3. How We Use Your Information
We use your personal data for the following purposes:
Responding to enquiries and following up on booked discovery calls — Legitimate interests
Delivering our AI-powered delivery service to clients — Performance of a contract
Processing meeting transcripts to update project management tools — Performance of a contract
Sending automated sprint reports and backlog updates to client teams — Performance of a contract
Improving our service and bot configuration — Legitimate interests
Complying with legal obligations — Legal obligation
We do not use your data for automated decision-making that produces legal or similarly significant effects on you.
4. Meeting Transcripts and AI Processing
As part of our service, our bot email address is added as an invitee to client team ceremonies. When meeting organisers enable transcription on Google Meet, Microsoft Teams, or Zoom, the auto-generated transcript is sent to all invitees including our bot address. This transcript is then processed using AI (Anthropic Claude API) to extract backlog updates and action items.
By adding our bot email address to a ceremony invite, the meeting organiser confirms that all attendees have been informed that transcript processing is in place. The bot's email address is visible to all attendees in the invite list.
Transcript data is processed solely for the purpose of updating the client's project management tools. Transcripts are not stored beyond the processing window required to complete the update.
5. Tools and Third Parties We Use
To deliver our service we use the following third-party tools which may process personal data on our behalf:
Anthropic (Claude API) — AI processing of delivery data and transcripts. Data processed in the USA. Subject to standard contractual clauses.
Make.com — Automation workflows connecting Jira, Slack, Google Workspace, and Claude. Data processed in the EU.
Google Workspace — Email, calendar, and document services. Data processed in the EU and USA.
Atlassian (Jira) — Project management data accessed via API. Data processed per client's own Jira instance location.
Framer — Website hosting and analytics. Data processed in the USA.
Calendly — Booking and scheduling. Data collected and processed directly by Calendly. See calendly.com/privacy.
All third-party processors are required to process data only on our instructions and in accordance with applicable data protection law.
6. Data Retention
We retain personal data for the following periods:
Enquiry and correspondence data: 12 months from last contact
Client service data including Jira data, sprint reports, and KPI records: Duration of the client engagement plus 12 months
Meeting transcript data: Deleted after processing is complete, typically within 24 hours
Website analytics data: As per Framer's standard retention policy
7. Your Rights
Under GDPR and applicable data protection law, you have the following rights:
Right of access — request a copy of the personal data we hold about you
Right to rectification — request correction of inaccurate data
Right to erasure — request deletion of your data where there is no lawful reason to retain it
Right to restrict processing — request that we limit how we use your data
Right to data portability — request your data in a portable format
Right to object — object to processing based on legitimate interests
Right to withdraw consent — where processing is based on consent, withdraw it at any time
To exercise any of these rights, contact us at inquiries@agileautopilot.ai. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection authority.
8. Cookies
Our website uses cookies for essential functionality and analytics. By continuing to use our website you consent to our use of cookies. We use:
Essential cookies — required for the website to function correctly.
Analytics cookies — used by Framer to understand how visitors use our site. No personally identifiable information is collected.
You can disable cookies in your browser settings at any time, though this may affect website functionality.
9. International Transfers
Some of our third-party processors are based outside the European Economic Area including in the United States. Where data is transferred outside the EEA, we ensure appropriate safeguards are in place including standard contractual clauses approved by the European Commission.
10. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These include encrypted communications, access controls, and regular review of our data processing practices.
11. Children's Data
Our services are directed at businesses and professionals. We do not knowingly collect personal data from individuals under the age of 18. If you believe we have inadvertently collected such data, please contact us immediately at inquiries@agileautopilot.ai.
12. Changes to This Policy
We may update this privacy policy from time to time. The date at the top of this page will reflect the most recent update. Continued use of our website or services after any changes constitutes acceptance of the updated policy.
13. Contact Us
For any questions about this privacy policy or how we handle your data:
Email: inquiries@agileautopilot.ai
Website: agileautopilot.ai
Agile Autopilot
Agile AutopilotContact
inquiries@agileautopilot.ai
Privacy Policy
